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HR Data Loads

Mass HR Data Load Requirements

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What Loads are possible at this time?
The following are the requirements to meet the standards to be considered a HR mass data load
How do I submit my mass data load request?
What are the deadlines for mass loads?
Templates
When will additional Data Loads be available?
Where do I go if I have a special request?
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What Loads are possible at this time?

HR/PYSS is able to accommodate requests to make the following updates via mass data loads:

Bonus/Supplemental Payments

Miscellaneous Deductions

Salary Changes
(JHU Annual Merit process is in review as of 02/01/2021)

Other HR mass data changes can be managed manually and will need to be coordinated with HR/PYSS Management.

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The following are the requirements to meet the standards to be considered a HR mass data load 

The same approval structure is required as with the ISR/Employment Action

The request must be identical in purpose and fields being updated (All one request type/wage type/reason code and the same effective date) and meet the minimum volume requirements

The request must be on the proper template (Reach out to HR/PYSS if you have issues with the template)

Templates can be found below, please follow these important guidelines on submitting via template

Not following the above will result in the return of the request and possible delay in completion of the work which may result in missing the deadlines.

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How do I submit my mass data load request? 

Unless otherwise instructed, all requests should be directed to HRSharedServices@jhu.edu

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What are the deadlines for mass loads?

For loads of 75+ updates (Excluding Bonus/Supplemental payments/deductions) a separate deadline is established and published within the manual process deadlines.

For loads of 150+ updates (Excluding Bonus/Supplemental payments/deductions) coordination with HRPYSS Management is required with at least 1 month notice prior to the effective date.

For loads of 50+ Bonus/Supplemental payments/deductions or for any Bonus/Supp that are not able to be submitted via the manual processes, follow the manual process deadlines listed above.

Note: Data updates less than listed above are completed via Employment Actions, Position Requests, ISRs, and Success Factors Integrations.

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Templates

Misc Deduction

One Time Bonus

Salary Change

Miscellaneous HR Deductions/Payments

Miscellaneous Deductions/Payments Form

Miscellaneous Benefit Deductions/Payments Form

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When will additional Data Loads be available?

We are actively working on building the variety of types of loads available and will communicate via our list serve as they become available.

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Where do I go if I have a special request?

The majority of data loads are managed by HR Shared Services. Please reach out to us via email or phone.

HR Shared Services
443-997-5828

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