Payroll Data Overview

Payroll Data Overview

Helpful information regarding Payroll Forms, Off Cycle Payments, Overpayments, Time Entry Systems & Processes, Earnings & Deductions, Miscellaneous Tax Forms and International Employees.

Please use Employee Self Service to set up or change your tax withholdings and direct deposit information.

Payroll Forms

B-15 – Payroll/Stipend Transfer Form

Health Systems Pay Code Manual

Off Cycle Payments

Kronos Process and Cut-offs for Payroll Off Cycle Checks

Nightingale Process and Cut-offs for Payroll Off Cycle Checks

Off Cycle Payment Request Form

Off Cycle Payment Request Form Instructions

Overpayments

Questions regarding Salary Overpayments can be emailed to: [email protected]

Salary Overpayment Process Overview
Analysis Reporting Instructions	Overpayment in Prior Calendar Year – Sample Letter for Termed Employee
Collection Form	Overpayment in Current Calendar Year – Sample Letter for Active Employee
Overpayment Agreement	Overpayment in Prior Calendar Year – Sample Letter for Active Employee
Payroll Deduction vs. Check Payments	Overpayment in Current Calendar Year – Sample Letter for Termed Employee

Time Entry Systems & Processes

JHU Kronos Attendance and Absence Codes

JHU Employee Timesheet

JHU Maryland Employee Timesheet

E210

Kronos

Workforce Mgmt

CADO

Display Position by Role Assignment

Bargaining Unit Vacation Advance Form

Bargaining Unit Vacation Advance Instructions

Earnings & Deductions

Wage Type Job Aid

Wage Type Request Form – Change

Wage Type Request Form – Deductions

Wage Type Request Form – Earnings

Wage Type Request Form Instructions

Miscellaneous Tax Forms

W-4 – Employee’s Withholding Allowance Certificate

Note:  Nonresident Aliens may not claim Exempt on Form W-4

MW507 – Employee’s Maryland Withholding Exemption Certificate

502D – Declaration of Estimated Maryland and Local Income Tax

VA-4 – Commonwealth of Virginia Department of Taxation Personal Exemption Worksheet

D-4 – Washington D.C. Employee’s Withholding Allowance Certificate

IT104 – West Virginia Employee’s Withholding Exemption Certificate

IRS 2024 W4 to the SAP ESS W4 Tax Service

State Tax Withholding Forms  (Coming Soon)

International Employees

Please forward tax forms and tax questions related to non-resident aliens, including questions about pending I-9 holds and inquires to the status of I-9 holds directly to:

Tax Office | 3910 Keswick Rd N4327B Baltimore 21211 | 443-997-8688 | [email protected]

Payroll cannot release I-9 holds for non-resident aliens.

FNIF – Foreign National Information Form

TDF – Report of Foreign Bank and Financial Accounts

TDF Sample – Form Sample with Instructions of the Report of Foreign Bank and Financial Accounts

Office of International Services